The
United Nations House
in Maseru - Lesotho |
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Contact UNDP Lesotho Newsroom |
For more Inquiries
Phone: (+266) 22 313 790
E-mail:
mpho.sesoane@undp.org
Fax: (+266) 22 310 042 |
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Finance associate |
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UNDP is the UN’s global development network, advocating for change
and connecting countries to knowledge, experience and resources to
help people build a better life. We are on the ground in 166
countries, working with them on their own solutions to global and
national development challenges.
Are you
interested to join a highly motivated and dynamic environment? Do
you have the ability required to be part of the country office’s
team? We seek a responsible, well spoken, dependable and highly
organized individual with a professional approach to their work for
the position of:
finance associate
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UNITED
NATIONS DEVELOPMENT PROGRAMME
JOB DESCRIPTION
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I.
Position Information
Job code
title: finance
associate
Grade:
ICS 7
Position No:
00000974
Supervisor: Operations
Manager/Assistant Resident Representative
(Operations) ARR (O)
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II. Organizational Context
Under the
guidance and direct supervision of the Operations Manager or ARR
(O), the Finance Associate provides leadership in execution of
financial services in the CO ensuring effective and transparent
utilization of financial resources and integrity of financial
services. The Finance Associate promotes a client-oriented
approach consistent with UNDP rules and regulations.
The Finance Associate supervises and leads the support staff of
the Finance Unit. The Finance Associate works in close
collaboration with the operations, programme and project teams
in the CO and UNDP HQs staff for resolving complex
finance-related issues and information delivery.
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III. Functions / Key Results
Expected
Summary of Key Functions:
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Administration and implementation of operational strategies
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Administration of budgets and cost-recovery system
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Accounting and administrative support
- CO cash
management
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Facilitation of knowledge building and knowledge sharing
1.
Ensures administration and
implementation of operational strategies, adapts processes and
procedures focusing on achievement of the following results:
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Full
compliance with UN/UNDP rules, regulations, and policies of
financial activities, financial recording/reporting system and
follow-up on audit recommendations;
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Implementation
of effective internal controls, proper functioning of a
client-oriented financial resources management system.
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CO
Finance business processes mapping and elaboration of the
content of internal Standard Operating Procedures in Finance in
consultation with office management.
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Implementation of cost sharing and trust fund agreements,
elaboration of conditions of contributions within the CO
resource mobilization efforts.
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Elaboration of proposals and implementation of cost saving and
reduction strategies in consultations with office management.
2. Ensures
administration of budgets and functioning of the optimal
cost-recovery system focusing on achievement of the
following results:
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Preparation and
modifications of budgets for UNDP projects, follow up with HQs
on authorized spending limits (ASL) for management projects.
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Establishment
of criteria for pro-ration of Agencies contributions to the
common services account, preparation and modifications of the
common services budget and follow up on timely recovery of
payments.
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Implementation
of the control mechanism for development projects through
monitoring budgets preparation and modifications, budgetary
status versus ASL, follow up with HQs on ASL for development
projects, maintenance of the General Ledger.
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Sending project
budget to KK if authorized by the Senior Management (can be done
only on the basis of signed prodocs and project budgets).
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Presentation of
thoroughly researched information for planning of financial
resources of the CO, reports containing analysis of the
financial situation.
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Timely
preparation of cost-recovery bills in Atlas for the services
provided by, elaboration and implementation of the income
tracking system and follow up on cost recovery.
3. Provides accounting
and administrative support to the Finance Unit focusing on
achievement of the following results:
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Proper control
of the supporting documents for payments, review of financial
reports for NEX projects.
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Approval of
vendors in Atlas (as a senior member of the Finance team).
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Maintenance of
the internal expenditures control system which ensures that
vouchers processed are matched and completed, transactions are
correctly recorded and posted in Atlas; payrolls are duly
prepared; travel claims, MPOs and other entitlements are duly
processed.
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Coordination
and review of accounts closure
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Timely
corrective actions on unposted vouchers, including the vouchers
with budget check errors, match exceptions, unapproved vouchers.
Timely response to HQ requests to resolve financial data issues.
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Maintenance of
the Accounts Receivables for UNDP projects and follow up with
partners on contributions.
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Timely VAT
reimbursements, payment of GLOC by the Government.
4.
Ensures
proper CO cash management functioning focusing on
achievement of the following results:
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Timely review
of cash position for local accounts to ensure sufficient funds
on hand for disbursements. Timely identification and recording
of receipts for income application.
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Daily review of
zero-balance account bank statements in Atlas to monitor imprest
level; identification and recording of contributions.
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Alternate to
ARR (O) (or Operations Manager) as primary contact with local
bank management on routine operational matters including
negotiation of exchange rate on replenishment. May serve as
member of bank signatory panel upon decision of Resident
Representative.
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Transaction and
stop payment initiation on internet banking systems.
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Approval and
submission of monthly UN exchange rate report to Treasury.
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Timely and
accurate preparation of bank reconciliations.
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Selecting bank
transfers and deals for approval and settlements.
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Performing
Paycycle manager role in Atlas.
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Timely
preparation of monthly cashflow forecast for use by Operations
Manager/ARR (O). Liaison with UN Agencies to obtain estimate of
their cash requirements.
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Alternate as
cashier for cash disbursements made on site.
6. Ensures
facilitation of knowledge building and knowledge sharing in the
CO focusing on achievement of the following results:
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Organization of
trainings for the operations/ projects staff on Finance.
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Synthesis of
lessons learnt and best practices in Finance.
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Sound
contributions to knowledge networks and communities of practice.
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IV. Impact of Results
The key results
have an impact on the overall CO efficiency in financial
resources management and success in implementation of
operational strategies. Accurate analysis and presentation of
financial information enhances UNDP credibility in use of
financial resources and proper financial process management. The
information provided facilitates decision making of the
management.
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V. Competencies and Critical Success Factors
- Demonstrates
commitment to UNDP’s mission, vision and values.
- Displays
cultural, gender, religion, race, nationality and age
sensitivity and adaptability
Functional Competencies
- Knowledge
Management and Learning
- Shares
knowledge and experience
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Encourages office staff to share knowledge and contribute to
UNDP practice areas
- Actively
works towards continuing personal learning and development in
one or more Practice Areas, acts on learning plan and applies
newly acquired skills
Development and Operational Effectiveness
- Ability
to perform a broad range of specialized activities related to
financial resources management, including formulating budgets,
maintaining Accounts Receivables and Accounts Payables,
reporting.
- Sound
knowledge of financial rules and regulations, accounting
- Strong IT
skills
- Ability
to provide input to business processes re-engineering,
implementation of new system
Leadership and Self-Management
- Focuses
on result for the client and responds positively to feedback
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Consistently approaches work with energy and a positive,
constructive attitude
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Demonstrates openness to change and ability to manage
complexity
UNDP Accounting and Finance Training and certification
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VI.
Recruitment Qualifications
Education:
Experience:
5 to 7 years of
progressively responsible finance experience is required at the
national or international level. Experience in the usage of
computers and office software packages (MS Word, Excel, etc) and
advance knowledge of spreadsheet and database packages,
experience in handling of web based management systems.
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Language
Requirements:
Fluency
in English and Sesotho |
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CONTACT DETAILS
Applications, complete with CV and certified copies of
educational certificates, should reach UNDP not later than 13.00
hrs, Friday, 31st August, 2007 addressed to:
The Resident
Representative
United
Nations Development Programme
3rd Floor UN
House
P.O. Box 301
MASERU
Alternatively applications can be e-mailed to:
jobfair2.ls.leonceh@undp.org
Job
Descriptions can be also be viewed on the UNDP Notice Board on
the third Floor of UN House.
Only short
listed candidates will be responded to. Salary negotiable and
commensurate with work experience and qualifications. |
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