UNITED NATIONS DEVELOPMENT PROGRAMME

JOB DESCRIPTION

I. Position Information

Job code title:                            HIV & AIDS Advisor

Grade:                                      ICS - 10

Supervisor:                                 Deputy Resident Representative

II. Organizational Context

The HIV & AIDS advisor is part of the Management team of the UNDP office and as such, heads and supervises the HIV & AIDS Programme team and works in close collaboration with the Programme Management and Support Unit in the CO, Programme staff in other UN Agencies, UNDP HQs staff and Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society to successfully implement the UNDP programme.

Under the guidance of the Deputy Resident Representative, the HIV & AIDS Advisor acts as a manager of and advisor to Senior Management on all aspects of the UNDPs contribution to the UN’s HIV & AIDS programme i.e. the Joint UN Programme of Support on AIDS (JUPSA). The main role is to manage UNDP’s contribution to this programme including continued monitoring of implementation. UNDP is the coordinating agency of the “Supportive environment” aspect of the JUPSA. The Advisor leads the UNDP programme team and convenes and coordinates the UN sub team in the “Supportive Environment” aspect of the JUPSA. In this role, the Advisor leads and coordinates strategic planning and identification of new programme areas while ensuring consistency with UNDAF/ CPD / JUPSA priorities and creative responses to emerging challenges and opportunities. The Advisor is a member of the Joint UN Team on AIDS i.e. JUNTA and contributes to the objectives and effective functioning of this joint team.
 

III. Functions / Key Results Expected

Summary of Key Functions:

 Ensuring the strategic direction of UNDP programme in HIV & AIDS
 Management of the HIV & AIDS programme and supervision of the Programme team
 Contributes to Joint UN objectives on HIV & AIDS
 Strategic partnerships and support to resource mobilization
 Provision of top quality policy advice services to the Government and facilitation of knowledge building and management
 

1. As a member of the CO management team, ensures the strategic direction of UNDP programme focusing on achievement of the following results:

 Thorough analysis of the political, social and economic situation in the country and collaborative preparation/revision of CCA, UNDAF, CPD, CPAP, AWP and other documents.
 Identification of strategic programme areas of cooperation.
 Operationalization of UNDAF/ CPD in collaboration with the main partners and other UN Agencies. Identification of possibilities for joint programming.
 Analysis and presentation of UNDP policies and their implementation in the CO.
 CO business processes mapping and establishment of internal Standard Operating Procedures in Results Management, control of the workflows in the Programme Unit.
 

2. Ensures effective management of the HIV & AIDS programme and supervision of the Programme team focusing on quality control of the full cycle of programming from formulation to implementation achieving the following results:
   
    Effective application of RBM tools, establishment of management targets (BSC) and monitoring achievement of results.
    Design and formulation of HIV & AIDS programme within the area of responsibility, translating UNDP priorities into local interventions. Coordination of programme implementation with the executing agencies.
    Strategic oversight of planning, budgeting, implementing and monitoring of the programme, tracking use of financial resources in accordance with UNDP rules and regulations. The Advisor performs the function of Manager Level 2 in Atlas for development projects transactions approval.
    Effective monitoring, measuring the impact of the HIV & AIDS programme and evaluation. Constant monitoring and analysis of the programme environment, timely readjustment of programme.
    Follow up on audit recommendations. All exceptions are timely reported.
    Aggregate reports are regularly prepared on activities, outputs and outcomes. Preparation of donor reports.
    Organization of cost-recovery system for the services provided by the CO to projects in close collaboration with Operations Manager.
    

3. Through the JUNTA, contributes to Joint UN objectives on HIV & AIDS focusing on achieving the following results:
   
    Quality contributions to joint planning, monitoring, evaluation, programme and project development under all areas of the JUPSA.
    Convene and coordinate the “Supportive Environment” sub-team of the JUPSA ensuring quality of activities throughout the programme’s life cycle.
    Ensure quality of reports to the JUNTA and other stakeholders on implementation of the activities under the ‘Supportive Environment”.
    Identify and implement collaborative working arrangements to facilitate Delivering as One with the other UN agencies.
    

  4 . Establishes and maintains strategic partnerships and supports the resource mobilization in cooperation with the UNDP management team and the JUNTA focusing on achievement of the following results:

 Implementation of the partnerships and resources mobilization strategies to achieve programme outcomes.
 Creation and coordination of partnerships with the UN Agencies, IFI’s, government institutions, bi-lateral and multi-lateral donors, private sector, civil society etc.
 Determination of programmatic areas of cooperation, based on strategic goals of UNDP, JUNTA, country needs and donors’ priorities.
 Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for cost-sharing.
 

   5. Ensures provision of top quality advisory services and facilitation of knowledge building and management focusing on achievement of the following results:

 Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learned directly linked to programme country policy goals.
 Coordination of development of policies and institutions that will address the country problems and needs in collaboration with the Government and other strategic partners.
 Ensure UNDP policy positions are well-communicated and clearly integrated into the JUPSA and other Joint UN activities.
 Establishment of advocacy networks at national level and linked to international networks. Relevant, high-impact advocacy campaigns are implemented with key partners.
 Sound contributions to knowledge networks and communities of practice.
 Organization of trainings for the operations/ projects staff on programme.

IV. Impact of Results

The key results have an impact on the overall success of the Joint UN Programme of Support on AIDS, the UNDP country programme and reaching UNDAF/ CPD goals. In particular, the key results have an impact on the design, operation and programming of activities, creation of strategic partnerships as well as reaching resource mobilization targets.

V. Competencies and Critical Success Factors

Corporate Competencies:

      Demonstrates integrity by modeling the UN’s values and ethical standards

      Promotes the vision, mission, and strategic goals of UNDP while also promoting the concept of Delivering as One with the UN system in Lesotho

      Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
 

Functional Competencies:

 Knowledge and Learning Management

    Promotes knowledge management and a learning environment in the office through leadership and personal example
 Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
 

Development and Operational Effectiveness

      Ability to lead strategic planning, results-based management and reporting
 Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources
 Ability to formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting and cost-recovery
 Good knowledge of the Results Management Guide and Toolkit
 Good ICT skills, knowledge of the UNDP’s information system Atlas
 Ability to implement new systems and affect staff behavioral/ attitudinal change
 

Leadership and Self Management

     Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
 Consistently approaches work with energy and a positive, constructive attitude
 Demonstrates good oral and written communication skills
 Demonstrates openness to change and ability to manage complexities

VI. Recruitment Qualifications

Education:

Master’s Degree or equivalent in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences or related field.

Experience:

Minimum of 5 years of relevant experience at the national or international level in providing management advisory services, hands-on experience in design, monitoring and evaluation of development projects and establishing inter-relationships among international organization and national governments. Experience in the usage of computers and office software packages, experience in handling of web based management systems.

Language Requirements:

Fluency in English and Sesotho.