The
United Nations House
in Maseru - Lesotho |
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Contact UNDP Lesotho Newsroom |
For more Inquiries
Phone: (+266) 22 313 790
E-mail:
mpho.sesoane@undp.org
Fax: (+266) 22 310 042 |
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human resource
associate |
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UNDP is the UN’s global development network, advocating for change
and connecting countries to knowledge, experience and resources to
help people build a better life. We are on the ground in 166
countries, working with them on their own solutions to global and
national development challenges.
Are you
interested to join a highly motivated and dynamic environment? Do
you have the ability required to be part of the country office’s
team? We seek a responsible, well spoken, dependable and highly
organized individual with a professional approach to their work for
the position of:
human resource associate
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UNITED
NATIONS DEVELOPMENT PROGRAMME
JOB DESCRIPTION
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I.
Position Information
Job code
title:
human resource associate
Grade:
ICS 7
Position No:
00000971
Supervisor: Operations
Manager/Assistant Resident Representative
(Operations) ARR (O)
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II. Organizational Context
Under the
guidance and supervision of the Operations Manager and direct
supervisor, the HR Associate provides leadership in execution of
the full range of CO HR services ensuring their transparency and
integrity and ensures execution of transparent and efficient HR
services in CO. The HR Associate promotes a collaborative,
client-oriented approach and supports to the maintenance of high
staff morale.
The HR Associate can supervise clerical and support staff of the
HR Unit. The HR Associate works in close collaboration with the
operations, programme and projects’ staff in the CO and UNDP HQs
staff for resolving complex HR-related issues and information
exchange.
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III. Functions / Key Results
Expected
Summary of Key Functions:
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Administration and implementation of HR strategies and
policies
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Administration of human resources
- Provision
of HR services
- Staff
performance management and career development
- Conduct
of UN-related surveys
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Facilitation of knowledge building and knowledge sharing
1.
Ensures effective administration and implementation of HR
strategies and policies, adopts processes and procedures
focusing on achievement of the following results:
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Organization of recruitment processes including drafting job
description, provision of input to job classification process,
vacancy announcement, screening of candidates, participation in
interview panels. Provision of advice on recruitment in UNDP
projects.
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Full
compliance of records and reports with UN rules, regulations,
UNDP policies, procedures and strategies; effective
implementation of the internal control framework.
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CO HR
business processes mapping and elaboration of the content of
internal Standard Operating Procedures (SOPs) in HR management
in consultation with the direct supervisor and office
management, control of workloads of the supervised staff.
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Provision
of information to the management and staff on strategies, rules
and regulations.
2. Ensures
effective administration of human resources focusing on
achievement of the following results:
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Implementation
of recruitment processes including drafting job description,
provision of input to job classification process, vacancy
announcement, screening of candidates, participation in
screening, interview and APP panels .
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Creation/update
of positions in Atlas, association of positions to chart fields
(COAs), update of COA information, performing the functions of
Position Administrator on full position management, as HR
Administrator on hiring & benefits enrolment, setting up banking
information, and as Absence Processor, entering and granting
absence entitlements (annual leave, sick/uncertified leave,
paternity/maternity and Compensatory time off) in Atlas.
Preparation of contracts (fixed-term, ALD, SSAs, SCs) and
recurring Pos in Atlas. Timely follow up with Finance staff on
Global payroll issues.
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Input and
tracking of all transactions related to positions, recruitment,
benefits, earnings/deductions, retroactivities, recoveries,
adjustments and separations through Atlas.
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Maintenance of
the CO staffing table.
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Preparation or
review of submissions to the Local Appointment and Promotion
Board (LAPB).
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Administration
of delegated International staff entitlements and position
funding delegated to COs.
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Provision of
information on benefits/entitlements to the International Staff
and Experts.
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Maintenance of
the rosters including e-rosters.
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Validation of
cost-recovery charges in Atlas for HR services provided by UNDP
to other Agencies.
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Preparation of
standard letters for opening of bank accounts, border
concessions, Requests/ renewals for UNLPs, Visas and residence
permits.
3. Ensures
proper staff performance management and career development
focusing on achievement of the following results:
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Provision of
background information and facilitation of the performance
appraisal process and maintenance of the related data acting as
Secretary of CRG.
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Participation
in preparation of Whole Office Learning plan and individual
learning plans in consultation with the Senior Management, HR
Analyst and Learning Manager.
4.
Ensures
conduct of UN-related surveys focusing on achievement of the
following results:
5. Ensures
facilitation of knowledge building and knowledge sharing in the
CO focusing on achievement of the following results:
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Organization of
trainings for the operations/ projects staff on HR issues.
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Synthesis of
lessons learnt and best practices in HR.
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Sound
contributions to knowledge networks and communities of practice.
6. Ensure
competency of UN staff on HIV/AIDS and knowledge of the existing
UN Policy on HIV/AIDS in the workplace
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IV. Impact of Results
The key results
have an impact on the overall efficient execution of the CO HR
services and consequently, result in the Operations Unit,
success in implementation of HR strategies and policies.
Accurate analysis and presentation of financial information
enhances UNDP credibility in HR management and ensures proper HR
services in the CO. The information provided facilitates
decision making of Senior Management.
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V. Competencies and Critical Success Factors
Corporate
Competencies:
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Demonstrates commitment to UNDP’s mission, vision and values.
- Displays
cultural, gender, religion, race, nationality and age
sensitivity and adaptability
Functional Competencies:
Knowledge Management and Learning
- Shares
knowledge and experience
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Encourages office staff to share knowledge and contribute to
UNDP practice areas
- Develops
substantive knowledge of one or more Practice Areas
- Promotes
a learning environment in the office
- Provides
helpful feedback and advice to others in the office
- Actively
works towards continuing personal learning and development in
one or more practice areas, acts on learning plan and applies
newly acquired skills
Development and Operational Effectiveness
- Ability
to perform a variety of specialized activities related to HR
management, including administration of recruitment ,
contracting and performance evaluation, monitoring of
transactions, reporting.
- Strong IT
skills
- Ability
to provide input to business processes re-engineering,
implementation of new systems
Leadership and Self-Management
- Focuses
on result for the client
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Consistently approaches work with energy and a positive,
constructive attitude
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Demonstrates strong oral and written communication skills
- Remains
calm, in control and good humored even under pressure
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Demonstrates openness to change and ability to manage
complexities
- Responds
positively to critical feedback and differing points of view
- Solicits
feedback from staff about the impact of his/her own behavior
- HR
Certification Programme
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VI.
Recruitment Qualifications
Education:
Experience:
5 to 7 years of
progressively responsible HR experience is required at the
national or international level. Experience in the usage of
computers and office software packages (MS Word, Excel, etc) and
experience in handling of web based management systems.
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Language
Requirements: Fluency in English and Sesotho |
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CONTACT DETAILS
Applications, complete with CV and certified copies of
educational certificates, should reach UNDP not later than 13.00
hrs, Friday, 31st August, 2007 addressed to:
The Resident
Representative
United
Nations Development Programme
3rd Floor UN
House
P.O. Box 301
MASERU
Alternatively applications can be e-mailed to:
jobfair2.ls.leonceh@undp.org
Job
Descriptions can be also be viewed on the UNDP Notice Board on
the third Floor of UN House.
Only short
listed candidates will be responded to. Salary negotiable and
commensurate with work experience and qualifications. |
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