VACANCY ANNOUNCEMENT

1. Background:
 

The Project Administrator will be based at the UNDP Office, supporting the Ministry of Forestry and Land Reclamation in its execution of this project. She/he will act as a liaison between the Ministry and the UNDP, ensuring project management information is captured on UNDP systems and that an issues or risks arising are actively managed. This includes providing timely responses to queries from grantees and stakeholders, closely monitoring the achievement of annual delivery targets.

2. Principal Responsibilities

• Ensure project execution conforms to the outputs and outcomes detailed in the project work plan.
• Manage the input of data into project management and reporting tools and draft reports for donors and other stakeholders.
• Advise grantees on project risks and issues and report to Project Manager and Project Steering Committee on project progress as requested.
• Draft letters and memos on behalf of the Project Manager and respond in a timely fashion to any project-related queries. The project administrator will also be required to assist the Project Manager in drafting quarterly and biannual progress reports.
• Review, validate, authorise and process payment requests from grantees and vendors.
• Monitor the use of project funds to ensure procedural compliance with UNDP/GEF/GoL rules and regulations appropriate to projects under National Execution (NEX).
• Prepare, maintain and monitor a grant disbursement table to ensure that monies are spent according to the project budget timeline.
• Enter, extract or transfer data between ATLAS system and project tracking database. This information may be required to produce financial or other reports.
• Procure office equipment and furniture, ensuring that supply levels are adequate to allow other unit staff to adequately perform their job functions. Promote and monitor transparency in procurement and contractual processes.
• Foster excellent working relationships with government, NGOs, donors and other project stakeholders.
• Establish proper filing system, ensuring important project documents are easily to hand.
• Ensure appropriate Daily Subsistence Allowance payments are made to relevant project members.
• Ensure all reporting and/or submissions deadlines from UNDP headquarters are met.
• Provide logistical or other support to the local project team or visiting missions.
• Other tasks may be required from time to time.

 3. Qualifications and Experience:

• University degree, preferably in business administration or environmental science.

• At least three years of relevant experience in administrative office work, including financial reporting.

• Previous work experience with a UN agency is an advantage.

• Good communication and interpersonal skills essential.

• Excellent drafting and analytical skills.

• Good knowledge of budgetary control and principles of sound financial management.

• Proficiency in Microsoft Office and web reporting software applications.

Applications with CV, cover letter and the contact details of three referees should be submitted by email on or before 26^th March, 2010 to registry.ls@undp.org or hand-delivered to UNDP, UN House, UN Road, P.O. Box 301, Maseru 100.

Please note:

·    Salary is negotiable and commensurate with experience and qualifications.

·    Regrettably, only short-listed candidates can be contacted.