TERMS OF REFERENCE – CONSULTANCY SERVICE

Enhance Institutional Capacity of the Independent Electoral Commission (IEC)

MISSION

The Independent Electoral Commission is a constitutionally independent and non-partisan body committed to:

Ø   Engender a capable and responsive electoral institution that delivers regular democratic elections and referenda that are timely, participatory, transparent, acceptable, and accessible.

Ø   Create an enabling environment to enhance the promotion of public awareness and understanding of democratic processes.

Ø   Customer service, ensuring the development and nurturing of a talented, committed and empowered staff who always aim for management excellence while remaining, through visionary leadership, accountable to the people of Lesotho.

VISION

To strengthen democracy through delivery of acceptable, accessible, and transparent elections that meet universal principles.

BACKGROUND

Under the current support of the Consolidation of Democracy and Good Governance (CDGG) the IEC intends to utilise a portion of project funds to strengthen the service delivery by addressing the lack of long term planning capacity through the development of a strategic plan so as to maintain focus on the IEC mandate.

With objective of improving service delivery, the IEC has embarked on an organisational change and restructuring programme.  In this programme the IEC has developed the Human Resources Policy and Procedures Manual (HRPPM) whose implementation would require the development of a strategic plan, review of organogram and an organisational development plan, review of Job Descriptions as well as Performance Management System.

In addition to developing the strategic plan the IEC intends to upgrade the knowledge and skills level of existing staff in selected disciplines.

The IEC therefore invites interested parties to provide consultancy services to develop strategies of implementing the HRPPM develop strategic plan through holding workshops for staff for full participation, review organogram, Job Descriptions, and review and assist in the implementation of Performance Management System.

Process

·    Review existing organogram to develop a new organogram and an organisational development plan

·   Hold participative workshops for IEC staff for developing Strategic Plan

·    Hold consultative meetings with senior management staff to identify areas to be included in the strategic plan

·   Develop strategies of implementing HRPPM through restructuring

·   Develop mechanisms for counselling staff on restructuring process

·   Review existing Job Descriptions and make recommendations in line with the new organogram

·    Review Performance Management Systems and provide advice on implementation and relevant use of appraisal forms taking cognizance of training staff for proper implementation and management.

·    Recommend relevant training of staff directly related to the tools mentioned above.

·    Work fully with the Human Resources staff so as to impart knowledge and skills to facilitate proper implementation and management.

·   Produce reports on the outlined work.

Reporting Responsibilities

The consultant shall be guided by the acting Director of Elections and Human Resources section. Weekly updates have to be provided to the acting Director of Elections.

Timeframe

The consultant shall be expected to commence work in October 2011, and will be expected to complete work within three months.

Required Skills and Competencies

Experience in Strategic Plan development and organisational restructuring procedures are essential.

Strong analytical skills

Critical thinking

Good interpersonal skills

Excellent communication skills