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UNDP is the UN’s global development network, advocating for change
and connecting countries to knowledge, experience and resources to
help people build a better life. We are on the ground in 166
countries, working with them on their own solutions to global and
national development challenges.
Are you
interested to join a highly motivated and dynamic environment? Do
you have the ability required to be part of the country office’s
team? We seek a responsible, well spoken, dependable and highly
organized individual with a professional approach to their work for
the position of:
Vacancy
announcement
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UNITED
NATIONS DEVELOPMENT PROGRAMME
JOB
DESCRIPTION
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I.
Position Information |
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Job code
title: UN Coordination Assistant
Grade:
GS5
Supervisor:
UN Coordination Specialist
Type of
contract: Service contract
Duration: 12 months
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II. Organizational Context
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Under the overall guidance and supervision
of the UN Coordination Specialist, the Coordination Assistant
assists in the overall management of administrative services,
administers and executes processes and transactions ensuring
high quality and accuracy of work. The Coordination Assistant
promotes a client, quality and results-oriented approach.
The Coordination Assistant works in close
collaboration with the Operations, Programme and projects’ staff
in the Country Office and other UN agencies staff to exchange
information and ensure consistent service delivery.
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III. Functions / Key Results
Expected
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Summary of key
functions:
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Efficient administrative and
financial support to the RC Unit
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Support to UN Common Services
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Ensures efficient administrative
support, focusing on achievement of the following results:
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Full compliance with
administrative activities with UN roles, regulations and
strategies;
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Preparation of Purchase
Orders and follow-up on payments;
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Logistical organization of UN
meetings, workshops, conferences and retreats;
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Compilation of information
for UN Director, UN website and UN Security Plan.
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Provides support for effective
administrative and financial control in the office,
focusing on achievement of the following results:
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Creation of payment vouchers
and requisitions in UNDP’s financial system – ATLAS;
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Maintenance of administrative
control records such as commitments and expenditures;
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Proper control of supporting
documents of funds and activities;
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Compilation of information
for audit purposes.
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Ensures proper common services
focusing on achievement of the following results:*
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Follow-up on common service
activities in collaboration with the Common Service
Assistant, as part of the implementation
of UN Reform
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4. Manages efficient filing and
record maintenance functions, focusing on achievement of the
following results:
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Efficient maintenance of UN
system and partners’ records and filing according to the UNDP
file classification system;
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Maintenance of UN Lesotho’s
information on the UNDG website
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5. Supports knowledge building and
knowledge sharing in the Country Office, focusing on
achievement of the following result:
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Sound contribution to
knowledge networks and communities of practice.
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IV. Impact of Results
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The key results have an impact on the success of the UN Country Team
activities. In particular, the key results have an impact on the
design and implementation of UN programme activities.
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V. Competencies and Critical
Success Factors
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Corporate
Competencies:
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Demonstrates integrity by
modeling the UN’s values and ethical standards
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Advocates and promotes the
vision, mission, and strategic goals of UN
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Displays cultural, gender,
religion, race, nationality and age sensitivity and adaptability
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Treats all people fairly
without favoritism
Functional Competencies:
Knowledge and Learning Management
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Shares knowledge and
experience from within and outside the UN Country Team.
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Develops deep understanding
in UNDAF, UN System reform and MDGs
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Actively works towards
continuing personal learning and development in one or more
practice areas, acts on learning plan and applies newly acquired
skills. |
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Development and Operational
Effectiveness
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Ability to administer and execute
administrative processes and transactions
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Ability to extract, internet,
analyze data and resolve operational problems
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Ability to perform work of
confidential nature and handle a large volume of work
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Good knowledge of administrative
rules and regulations
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Strong IT skills and knowledge of
ATLAS.
Leadership and Self Management
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Focuses on result for the
client and responds positively to feedback
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Consistently approaches work
with energy and a positive, constructive attitude
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Remains calm, in control and
good humored even under pressure.
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VI.
Recruitment Qualifications
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Education: |
Completion of high school education.
Certification in administration is desirable. University degree
in business or public administration is desirable but not a
requirement.
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Experience: |
Minimum of two years of relevant experience
in administration or programme support services. Experience in
the usage of computers and office software packages (MS Word,
Excel etc). Experience in handling of web-based management
systems.
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Language Requirements: |
Fluency in at least
one UN language and Sesotho.
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Applications, with detailed C.V.s,
including names and telephone contacts of three referees plus a
one-page summary description of applicants’ experience and
qualifications, should be submitted to:
The Resident Representative
United Nations Development Programme
3rd Floor, UN House
P.O.Box 301
Maseru
Or
E-mailed to:
un_coord_asst.ls@undp.org
A detailed Job Description can be
viewed on the UNDP Notice Board on the Third Floor of UN House or or
can be faxed/e-mailed to applicants on request.
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Only short listed
candidates will be responded to
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Salary negotiable and
commensurate with work experience and qualifications
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The selected candidate
may be recruited at a lower level
Closing date for applications:
3rd April, 2008 |
